2020 HIMSS Global Conference & Exhibition Meeting Space Request Form
Deadline: Friday, February 28, 2020
Only companies exhibiting at the 2020 HIMSS Global Conference & Exhibition may request a meeting room to host a function at a surrounding hotel.  Functions that involve conference attendees will NOT be approved during conference sessions or exhibit hours. Events that include participation of conference attendees must be conducted only during the hours that are listed on the Meeting Space Request Form (below). 

If you wish to host a meeting including conference attendees during education or exhibit hours, you may purchase a HIMSS Meeting Place Room at the Orange County Convention Center on a first come, first serve basis.

For additional information on HIMSS Meeting Place Rooms and other sponsorships, please contact: salesinfo@himss.org

Companies contracting with third parties to plan functions must submit a letter of authorization to HIMSS indicating the name of the firm selected to handle planning responsibilities.  The letter of authorization must be on company letterhead and may be submitted with the Meeting Space Request Form.  HIMSS welcomes communication from third party contractors, but space will only be confirmed to exhibiting companies. 
Now is the time to schedule
  • Customer Training Sessions
  • Provider Focus Groups
  • Sales Meetings
  • Client Events and Meetings
  • Board Meetings
  • Investor Meetings

Orlando is the place - your clients and sales staff will already be in Orlando

Book your space now
  • Don't miss this opportunity to combine two trips into one
  • Lower your travel and hotel costs by holding your meeting during the same week as HIMSS20

Your meeting space request will be reviewed by HIMSS and you should expect to receive a response within 7 business days. 

QUESTIONS?
Please contact
Byanca Ellul
312-915-9548
bellul@himss.org

(Hotels in red are the only hotels where HIMSS has space contracted. All ICW requests are subject to hotel meeting space availability).


*Hyatt Regency Orlando and Rosen Centre will not have space available until Fall 2019
*Requested Hotels
Please list 2-3 hotels in order of preference
Type of Space
Function / Meeting Planned
Service Requests
*F&B
If yes, please indicate type
*Room Setup
Company is responsible for charges incurred with these services
Dates and times you can host your meeting room during the conference are below:  

Monday, March 9: 8:00am-5:00pm* 
Monday, March 9: 7:00pm-12:00am* 

Tuesday, March 10: Ending prior to 8:00am
Tuesday, March 10: 6:30pm - 12:00am
Wednesday, March 11: Ending prior to 8:30am
Wednesday, March 11: 6:30pm- 12:00am
Thursday, March 12: Ending prior to 8:30am
Thursday, March 12: 4:00pm – 12:00am
Friday, March 13: Ending prior to 8:30am

* On Monday, March 9 audience cannot compete with HIMSS symposiums or workshops (only sales and staff meetings can occur); time cannot conflict with the HIMSS Opening Reception from 5:00pm-7:00pm
Meeting Preferences
Date(s) Time(s)
First Choice
Second Choice
Third Choice
Comments 
*Agreement: I/We have read the Rules and Regulations for Exhibitor Sponsored Functions, and agree to assume all liability, and to indemnify and hold harmless HIMSS against any and all liability, claims, and demands which may arise from or be asserted in connection with the forgoing undertakings and responsibilities.  I/We also agree to abide by the parameters that have been set by HIMSS for the use of function space.