EXHIBITOR APPOINTED CONTRACTORS

 

Deadline: February 1, 2018 - REQUIRED

SOLICITATION BY ANY EAC SUPERVISOR, STAFF, EXECUTIVE OR LABOR COMPANY ON THE HIMSS EXHIBITION FLOOR IS STRICTLY PROHIBITED. COMPANIES WHO VIOLATE THIS POLICY WILL NOT BE AN APPROVED EAC FOR FUTURE HIMSS SHOWS. 

 

An exhibitor appointed contractor (EAC) is any company, other than the designated official contractor,   that an exhibitor wants to use inside the exhibit hall, before, during or after the show.  Permission to use an EAC will not be granted for the following:

               • Material Handling                            • Plumbing                           • Sign hanging

               • Telecom                      • Electrical               • Security

               • Booth Cleaning                 • Catering                             

 Exhibitors are required to complete an EAC form if they are using the following:

• Exhibit House                                   • Floral                                  • AudioVisual
• Photography                                     • Temp Services

*Do not need to fill out an EAC form if you are using a HIMSS preferred vendor

 

To Use An EAC

 

1.     Return the attached Exhibitor Appointed Contractor form to HIMSS and to Freeman no later than February 1, 2018.  Do not omit any information and include:

  • The company name, address, and phone number of the official contractor.
  • The name of the individual who will be the primary contact.
  • The services the EAC is to perform.

2. There will be no approvals granted after the deadline of February 1, 2018. Exhibitors will be notified only if their proposed EAC is not approved.  Unless the exhibitor is so informed by Show Management, and if the listed conditions are met, approval to use an EAC is implied.

 3.  OnPeak will be happy to help with any of your outside supplier hotel needs.  Please contact OnPeak at 877-517-3038.   

EAC RULES AND REGULATIONS

 ·         EAC will not be allowed to solicit business on the show floor during installation, during the show, or during dismantling. Any EAC found soliciting business will be immediately removed from the premises, and forbidden from conducting future business at the HIMSS Annual Conference & Exhibition, or other HIMSS events. 

  • The EAC will refrain from placing an undue burden on the official contractors, including specifically not interfering in any way with the official contractor’s work.

  • The EAC will share with the official contractor, all reasonable costs incurred in connection with his operation, including overtime pay for stewards, security if necessary, and restoration of exhibit space to its initial condition.

  • The EAC will cooperate fully with the official contractors and will comply with existing labor regulations or contracts as determined by the commitment made and obligations assumed by Show Management in any contracts with the official contractor.

  • Show Management, on request and at its sole discretion may provide an area in which the EAC may set up a desk at his own expense in which to service his accounts. No EAC will be permitted to set-up operation in aisles or public spaces.

  • Any EAC or EAC labor staff that is on the show floor during show hours or prior to show closing will NOT be an approved EAC at future shows.

Show Management's Discretionary Rights

Show Management reserves the right, in its sole discretion, to withhold approval or to dismiss from the show any service contractor whose participation in the show may in the opinion of Show Management lead to strikes, picketing, or other labor action directed at the show, or other disruption of the show, or unreasonable interference with or inconvenience to the show or any of the exhibitors.